CAREERS

Organization Overview

Communities In Schools of New Mexico (CIS) places full-time Site Coordinators in public schools to help increase graduation rates. Site Coordinators evaluate and implement school-wide and individual supports based on five areas: attendance, academics, behavior and social/emotional learning, basic needs, and parent engagement. Site Coordinators build trusting relationships with students, families, and school administration to help foster community and improve school culture. CIS currently serves over 6,000 students in eleven public schools. CIS is a state affiliate of Communities In Schools National, the nation's number one dropout prevention program. 

Communities In Schools is committed to a workforce that is representative of the varied communities we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability or any other basis protected by applicable law.

We are currently accepting resumes for the following positions:

Director of Philanthropy

Director of Finance & Operations

Human Resources Manager

 

Please click a link above or see details of all positions below:

DIRECTOR OF PHILANTHROPY

Job Description

Reports to:       Executive Director

Department:    Fundraising/Donor Cultivation/Events

Classification:  Full time salaried, Exempt

JOB SUMMARY

The Director of Philanthropy is responsible for the strategy, planning, directing and implementation of all business and individual donor fundraising activities with a goal of moving Communities In Schools of New Mexico in the direction of growth.  The main areas of emphasis are business and individual and major donor fundraising. This position works in collaboration with the CIS Board Resource Development Committee and is supervised by the Executive Director. 

 

ESSENTIAL FUNCTIONS

The following is intended to be representative of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position. 

 

Strategy & Planning:

  • As a part of the Communities In Schools Senior Management Team, the Director of Philanthropy will contribute to the strategic planning process. 

  • Lead the CIS Board Resource Development Committee in creating, managing, implementing and evaluating the Annual Resource Development Plan, consistent with the CIS three-year strategic plan. 

  • In collaboration with the Executive Director and Director of Finance & Operations, submit revenue projections and identify fundraising needs in preparation of the annual budget. Set and meet specific annual fundraising goals.

  • Implement and oversee fundraising initiatives, focusing on individuals, businesses and corporations, through events, major donor solicitations and planned gifts.  

  • Work with the Marketing and Communications Manager in support of CIS’s social media, internet and direct mail fundraising efforts and other campaigns. 

  • Manage and ensure accuracy of fundraising systems, databases and reporting.  This includes writing department reports for all board and committee meetings, generating financial queries and reports to analyze fundraising strategies and coordination with Director of Finance & Operations. 

  • Manage Donor Database. Keep records up to date. Generate reports. 

  • Stay apprised of current fundraising issues and opportunities and how they may affect and/or benefit CIS. Monitor philanthropic trends as they relate to CIS’s work, communicate these to CIS Executive Director and staff and suggest program and fundraising modifications etc., as appropriate.  

 

Donor Cultivation/Major Gifts Fundraising:

  • Direct and participate in research, cultivation, solicitation and stewardship of donors. 

  • Oversee and manage donor retention strategies including the annual donor appreciation events, donor receptions and site visits.  

  • Draft letters of interest or inquiries to ensure a high quality, readable and consistent voice to donors and prospects that reflects CIS’s core values and strategies. 

  • Direct all aspects of annual Spring and Fall direct mail campaigns to ensure monetary goals and schedule targets are met and that campaigns support Annual Fundraising/Resource Development Plan. 

  • With Resource Development Committee develop and implement a fundraising and outreach program that makes effective use of the Executive Director, Board and staff, including scheduling, preparing for and attending meetings with current and prospective donors.  

  • Track and monitor revenue and ensure revenue goals are being met. 

 

MINIMUM QUALIFICATIONS & COMPETENCIES

  • Minimum Bachelor’s degree, Master’s Degree preferred. 

  • Three years’ relevant business, fundraising experience. 

  • Strong writing, interpersonal, communication, negotiation and leadership skills a must. The ability to travel as necessary.  

  • A passion for children, youth and public education.  

  • A commitment to social justice and equity. 

  • Experience using Microsoft Office Suite 

  • Strong organizational skills and ability to multi-task

 

PHYSICAL REQUIREMENTS:

Work Environment:     Office/Community

Lifting Requirement:   25 pounds

Travel Requirements:  Regular travel, including meetings and trainings

                                       Valid driver’s license

                                       Dependable transportation

                                       Auto insurance

                                       Pass SFPS background check

 

The physical requirements described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS

Salary based on 40 hours a week and dependent on education and experience

SIMPLE IRA plan with employer contribution    

Medical, dental, vision, life & disability insurance with a generous employer contribution

25 days paid personal time off, annually

To apply, please email cover letter, resume, which position you are applying for and how you learned about the position to info@cisnm.org.

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DIRECTOR OF FINANCE & OPERATIONS

Job Description

Reports to:       Executive Director

Department:    Finance, Administration

Classification:  Full time, Exempt

JOB SUMMARY

Reporting to the Executive Director and serving as an integral member of the senior management team, the Director of Finance & Operations will be responsible for the development of Communities In Schools’ financial management strategy and contribute to the development of the organization’s strategic goals and annual operations plan. In addition to the strategic components, the Director of Finance & Operations will be charged with overseeing, developing and implementing more sophisticated policies and procedures both in the finance and general operational realms.

 

ESSENTIAL FUNCTIONS

Finance Management

  • Maintain and upgrade where necessary an appropriate system of policies, internal controls, accounting standards, and procedures

  • Supervise Bookkeeper position; oversee, direct & organize all bookkeeping duties

  • Plan, coordinate, and execute the annual budgeting process

  • Manage individual staff budgets 

  • Oversee and approve emergency support requests for CIS families 

  • Monitor cash flow

  • Work with Director of Philanthropy to reconcile revenue figures

  • Prepare clear & comprehensive monthly financial reports that include the current organizational status and projections to Executive Director and Finance Committee of the Board of Directors

  • Prepare for and facilitate annual audit and IRS Form 990 filing

  • Ensure compliance with grant requirements, track spending of restricted funds, provide financial information for grant reports and maintain relevant updated documents

  • Invoice school districts, contracts and certain grants

  • Process staff payroll and manage payroll and other tax compliance and payroll reporting requirements

  • Manage financial aspect of city and county Unite Us platform, ensure compliance with rules and requirements for payment of Flex Funds, approve payments, ensure documentation and reporting requirements are met and invoice for reimbursement

  • Supervise, direct, and support Human Resources Manager position

 

Operations Management

  • Optimize business workflows and oversee daily business activities

  • Ensure that CIS is adhering to the strategic and annual plan, and that status reports are delivered to the board

  • Ensure compliance with CIS National TQS and manage Annual Risk Management Assessment, as well as periodic reaccreditation audits (currently every four years)

  • Improve the operational systems, processes and policies in support of the agency’s mission –  specifically, support enhanced management reporting, information flow, business processes and organizational planning

  • Analyze data to find trends and identify potential problems

  • Represent the organization externally, as necessary, particularly in banking, lease negotiations and contracts 

  • Assemble board reports, prepare board minutes, maintain board materials

  • Oversee annual insurance renewals and provide reporting for annual workers’ compensation insurance audit

  • Prepare and file compliance reports, such as Annual Reports to the Secretary of State and the Attorney General

  • Maintain required licenses, such as the city business license and NM Resident Business Certificate

  • Strengthen and manage internal communications, physical & digital document storage and ensure document retention policies are followed

  • Manage facility operations, interface with landlord and handle any building-related issues for which the organization is responsible

  • Oversee IT needs for organization

 

QUALIFICATIONS

  • Business or Accounting degree mandatory, a master’s in business administration is preferred

  • Minimum 5 years experience in a senior management role ideally with both external audit and in-house financial management experience gained in a high-growth organization

  • Experience either as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations

  • Superior management skills; ability to influence and engage direct and indirect reports and peers

  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, CIS board of directors, and staff

  • Ability to operate as an effective tactical as well as strategic thinker

MINIMUM COMPETENCIES

  • Demonstrable commitment to social justice and equity

  • Demonstrable commitment to quality education and youth development

  • Demonstrable ability to take initiative and be tenacious in problem-solving

  • Strong organizational skills and ability to multitask

  • Strong and patient communication skills and collaborative spirit

  • Experience using Microsoft and Google Suite and knowledge and ease working with Excel

  • Strong database system experience required and willingness to learn the Unite Us database and CIS Data Management system (CISDM)

 

COMPETITIVE SALARY & BENEFITS

  • Based on a 40 hour week, the salary range for this position is $80,000/year for entry level to a maximum attainable salary of $90,000/year for an incumbent with at least five years of experience

  • SIMPLE IRA plan with employer contribution

  • Medical, dental, vision, life & disability insurance with a generous employer contribution

  • 25 days paid personal time off, annually

  • Hybrid options available

PHYSICAL REQUIREMENTS:

  • Work Environment: Office/School/Community; Lifting Requirement: 25 pounds

  • Travel Requirements: Limited travel

  • Reliable transportation

  • Valid driver’s license and auto insurance

  • Pass background checks

 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply, please email cover letter, resume, which position you are applying for and how you learned about the position to info@cisnm.org.

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HUMAN RESOURCES MANAGER

Job Description

Reports to:       Director of Finance & Operations

Department:    Finance, Administration

Classification:  Full time, Exempt

JOB SUMMARY

The Human Resources Manager is an essential member of the administrative team, working collaboratively with staff across the organization. The Human Resources Manager coordinates the daily HR administrative functions and contributes to the development and implementation of inclusive HR processes, programs and projects.

 

ESSENTIAL FUNCTIONS

  • Facilitate all employment actions, including new hires, pay changes, status changes and terminations, ensuring that all appropriate steps are completed in a timely and accurate manner

  • Create recruitment plans, including drafting and posting job notices, processing inquiries, conducting initial interviews and scheduling subsequent interviews

  • Manage new employee orientations, onboarding, etc., in collaboration with department leadership

  • Interface with school districts for background check, volunteer application, vaccination reporting, email setup, contractor badge, etc.

  • Support performance evaluation process and participate in performance management matters, including discipline and termination, in collaboration with department leadership

  • Oversee exit interviews and procedures

  • Educate and assist employees on policies, benefits, practices and culture

  • Review, update and monitor adherence to personnel policies and procedures

  • Research compensation standards in order to create competitive salary and benefit structures

  • Administer benefits, including enrollment and disenrollment, as well as monitoring costs and relative advantages of benefit offerings

  • Administer all Paid Time Off (“PTO”), including FMLA, COVID and any other types of leave

  • Collaborate with Operations and other departments on employee health and safety matters, staff event planning and employee morale or retention initiatives

  • Collaborate with department leadership to research and implement employee professional development opportunities

  • Monitor and ensure the organization’s compliance with federal, state, and local employment laws and regulations and recommend best policies and practices

  • Maintain COVID (or similar) policies, interface with employees regarding reporting, testing and isolation responsibilities and fulfill organization reporting obligations

  • Work with Volunteer Coordinator to ensure volunteer policies are consistent with employee policies

  • Manage all Human Resources administrative functions and maintain employment-related forms and documents     

  • Maintain Staff Contact Lists and Org Chart

  • Update/Maintain CIS Community membership/roles          

  • Manage electronic and physical personnel and other HR related files 

 

QUALIFICATIONS

  • Minimum, bachelor’s degree

  • Three to five years of relevant experience

  • Demonstrated experience providing administrative support in a professional and confidential work environment

  • Ability to manage sensitive and personal information with discretion and tact

  • Demonstrated experience with MS Office Suite and Google Suite and proficiency with spreadsheets

  • Strong attention to detail and accuracy

  • Knowledge of I-9 regulations and HR & payroll compliance practices

  • Excellent judgment and creative problem solving skills, including negotiation and conflict resolution skills

  • Strong mentoring, coaching experience 

  • Strong and patient communication skills and collaborative spirit

  • Commitment to social justice and equity

  • Commitment to quality education and youth development

  • Superior management skills; ability to influence and engage direct and indirect reports and peers

  • Self reliant, good problem solver, results oriented

 

PHYSICAL REQUIREMENTS:

Work Environment:     Office/Community

                                      Pass SFPS background check

Lifting Requirement:   25 pounds

Travel Requirements:  Limited travel

                                       Valid driver’s license, dependable transportation and auto insurance

 

The physical requirements described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS

Salary based on 40 hours a week and dependent on education and experience

SIMPLE IRA plan with employer contribution    

Medical, dental, vision, life & disability insurance with a generous employer contribution

25 days paid personal time off, annually

To apply, please email cover letter, resume, which position you are applying for and how you learned about the position to info@cisnm.org.