CAREERS

Organization Overview

Communities In Schools of New Mexico (CIS) places full-time Site Coordinators in public schools to help increase graduation rates. Site Coordinators evaluate and implement school-wide and individual supports based on five areas: attendance, academics, behavior and social/emotional learning, basic needs, and parent engagement. Site Coordinators build trusting relationships with students, families, and school administration to help foster community and improve school culture. CIS currently serves over 6,000 students in eleven public schools. CIS is a state affiliate of Communities In Schools National, the nation's number one dropout prevention program. 

Communities In Schools is committed to a workforce that is representative of the varied communities we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability or any other basis protected by applicable law.

We are currently accepting resumes for the following positions:

Development Associate

Community School Site Coordinator

Deputy Director

Please click a link above or see details of positions below:

DEVELOPMENT ASSOCIATE

Job Description

Reports to:       Director of Philanthropy

Department:    Development/Marketing

Classification:  Exempt, full time (30-hours/week)

JOB SUMMARY

Provides administrative support to the Director of Philanthropy in collaboration with the Resource Development Committee and the Marketing and Communications Manager to meet the annual goals of the Communities In Schools Resource Development Plan. The key
responsibilities for this position include database maintenance, gift processing, administrative support, marketing, and event coordination. This is a 30-hour/week position.

 

DUTIES AND RESPONSIBILITIES

The following is intended to be representative of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position.

Donor Database/Little Green Light:

  • Responsible for the efficient and consistent use of the Communities In Schools (CIS) donor database to maximize capacity, ensure accuracy of the system and create reports that will contribute to fundraising initiatives. Provide technical support to staff on the use of the database.

  • Maintain donor database information and comprehensive donor profiles, documenting correspondence with donors, meeting notes, proposal, and background information.

  • Ensure all gifts are coded to proper fund, appeal and/or event as appropriate so that fund reports are accurate.  

  • Create campaign, event and fund codes, as appropriate, to align with current revenue streams.

  • Track existing and potential commitments, conduct follow up to ensure all pledges are fulfilled in a timely manner.

  • Work with the Volunteer Program Manager , Executive Director, Director of Philanthropy and Marketing and Communications Manager to inspire CIS volunteers to become donors.

Mailing Campaigns & Donor Acknowledgement:

  • Receive, process, and acknowledge all gifts, monetary and in-kind, within three working days.

  • Provide daily donation contribution report (batch report) to the Executive Director, Director of Philanthropy and Director of Finance & HR.

  • Properly file batch reports and back-up documentation in development filing system.

  • Support annual campaign efforts, including preparation and execution of targeted and mass mailings to donors and prospects.

  • Assist with other development functions as assigned by the Executive Director and/or Director of Philanthropy.​

Grant Administration:

  • Maintain digital grant files for all grant applications, award letters, reports, etc. and hard copy documentation as needed.

  • Maintain grants calendar / tracking system to ensure timely completion of all proposals and reports. Ensure development team is kept up to date on grant deadlines.

Event Implementation/Coordination:

  • Assist in registering and organizing for advocacy and public outreach events.

  • Assist in event preparation and set up to include managing guest list, coordinating with vendors, scheduling, signage, handouts, nametags, funds handling, and other event logistics when applicable.

Marketing Support:

  • Work with the Marketing/Communications Manager to ensure all marketing materials are well stocked – brochures, note cards, paper, envelopes, newsletters, etc.

  • Order and keep stocked CIS materials such as pencils, pencil sharpeners, CIS mugs, cups etc for purposes of gifting to donors, volunteers and staff.

  • In collaboration with the Field Operations team and Administrative staff, order staff shirts and other gear.

  • Work with Field Operations team staff to determine annual coat drive, shoe drive, school supply and hygiene kit supply drives, holiday meals and giving tree campaigns and other student focused supply drive needs and opportunities.

  • Coordinate with development staff to identify donors and secure items from donors for supply drive activities.

  • Coordinate pick-up and delivery of supply drive items to schools.

  • Coordinate and manage donor recognition, thank you and in-kind gift information sharing.

MINIMUM QUALIFICATIONS & COMPETENCIES

  • Proficiency with Microsoft Office Suite

  • Experience using Google Workspace Apps (Calendar, Drive, Docs, Sheets)

  • Strong organizational skills and ability to multi-task

PREFERRED QUALIFICATIONS

  • Experience with LGL (Little Green Light) and / or other donor database / CRM (client relationship management) systems

  • Prior experience in nonprofit fund development (volunteer or paid)

  • Self-starter who is excellent at meeting deadlines

  • Excellent verbal and written communication skills

  • Ability to collaborate well with a team, while also work independently at times

  • Bachelor's degree

 

PHYSICAL REQUIREMENTS:

  • Work Environment: Office/School/Community

  • Lifting Requirement: 25 pounds

  • Travel Requirements:

    • Minimal travel, including training and meetings

    • Valid driver’s license

    • Transportation

    • Auto insurance

    • Pass SFPS background checks

 

The physical requirements described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS

  • Competitive salary

  • SIMPLE IRA plan with employer contribution

  • Medical, dental, vision, life & disability insurance with a generous employer contribution

  • 25 days paid personal time off, annually

To apply, please email cover letter, resume, which position you are applying for and how you learned about the position to info@cisnm.org.

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COMMUNITY SCHOOL SITE COORDINATOR

Job Description

Reports to:       Field Operations Manager

Department:    Program

Classification:  Exempt, full time

JOB SUMMARY

The Site Coordinator works in close collaboration with a school-based team and community stakeholders to address the school-wide and individual student needs in the areas of attendance, academics, basic needs, parent engagement, behavior, and social-emotional learning and well-being. The Site Coordinator implements the Communities In Schools model designed to connect the school, students and families with the right supports and resources.

 

ESSENTIAL FUNCTIONS

  • Lead the annual Communities In Schools Needs Assessment process in collaboration with the school’s Site Based Leadership Team. The Site Coordinator uses data, surveys and interviews to identify assets, challenges and needs of the school and its students in partnership with stakeholders.

  • Develop a School Support Plan/Scope of Work with the Site Based Leadership Team that aligns with each of the six Communities In Schools key indicators and the Four Community School Pillars.

  • Implement Communities In Schools’ model designed to deliver the right degree of support where needed.

  • Identify and broker services in the community and bring them into the school where they can be easily accessed by the students and families.

  • Develop relationships with partner organizations and act as a liaison between them and the school.

  • Participate in the School Wellness Team to identify needs of students and work as a team to identify appropriate supports.

  • Maintain a caseload of students to assess individual needs and assets, create individualized plans and coordinate service delivery.

  • Manage, collect and enter information into the CIS database “CISDM” and complete all monthly and quarterly reporting in a timely manner to school and affiliate leadership.

  • Navigate students and parents with high needs through Unite Us, a person-centered care coordination platform and a hands-on community engagement database for the Santa Fe city and county CONNECT network.

  • Other duties as assigned by the executive director, supervisor and school principal within the scope of work.

 

MINIMUM QUALIFICATIONS & COMPETENCIES

  • Minimum, bachelor's degree; Preferred, bachelor’s or master’s degree in social work or related field

  • Bilingual Spanish/English preferred

  • Experience working with children in an educational or youth development setting

  • Demonstrable experience working with relevant school-age students is required

  • Demonstrable commitment to social justice and equity

  • Demonstrable commitment to quality education and youth development

  • Demonstrable ability to take initiative and be tenacious in problem-solving

  • Strong organizational skills and ability to multitask

  • Strong and patient communication skills and collaborative spirit

  • Experience using Google Suite, Microsoft Suite and knowledge and ease working with Excel

  • Database system experience required and willingness to learn the CIS data management system for data tracking required

 

PHYSICAL REQUIREMENTS:

  • Work Environment: Office/School/Community; Lifting Requirement: 25 pounds

  • Travel Requirements: Minimum travel, including training, home visits and field trips, etc

    • Reliable transportation

    • Valid driver’s license and auto insurance

    • Pass background checks​

 

The physical requirements described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS

  • Based on a 40 hour week, the salary range for this position is $43,000/year for entry level to a maximum attainable salary of $58,000/year for an incumbent with at least five years of experience and a Master's degree in Social Work.

  • SIMPLE IRA plan with employer contribution

  • Medical, dental, vision, life & disability insurance with a generous employer contribution

  • 22 days paid personal time off, annually, in addition to two months off in the summer

To apply, please email cover letter, resume, which position you are applying for and how you learned about the position to info@cisnm.org.

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DEPUTY DIRECTOR

Job Description

Reports to:       Executive Director

Department:    Administration/Finance/Operations

Classification:  Exempt, full time

JOB SUMMARY

Communities In Schools of New Mexico (CIS) seeks a dynamic, dedicated individual to serve as Deputy Director (DD). Reporting to and working closely with the Executive Director (ED), the DD will be an experienced leader with the ability to help guide the organization in programmatic (program development, strategic planning) and operational functions (interfacing with and supervising financial, programmatic and operations activities and staff). The DD will bring nonprofit management expertise and experience with K-12 education or social work, finance, operations, and/or other relevant disciplines. The DD must have a keen attention to detail, the ability to delegate effectively, a proven track record in motivating and unifying teams, and have solid organizational, problem-solving, and clear decision-making skills. The DD will be comfortable with and committed to fostering the development of staff and be eager to work as part of a team.  

Reporting to the Executive Director (ED) and serving as a leading member of the senior management team, the Deputy Director will be responsible for the day-to-day management and operations of Communities In Schools and contribute to the development of the organization’s strategic goals and annual operations plan. In addition to the strategic components, the Deputy Director will be charged with overseeing, developing and implementing more sophisticated policies and procedures both in the operational realms.

 

ESSENTIAL FUNCTIONS

Strategy, Vision and Leadership

  • Working closely with the Executive Director play a significant role in long-term planning, including initiatives geared toward operational excellence

  • Contribute to the development of CIS strategic goals and objectives as well as the overall management of the organization

  • Maintain continuous lines of communication, keeping the ED informed of all critical issues

  • Represent the organization externally, as necessary.

Team Development/Leadership

  • Oversee and direct the work of finance and operations including human resources

  • Develop structures, systems and opportunities that support strong organizational health and culture and the promotion of CIS’s core values of excellence, kindness, inclusivity, equity, professionalism – focusing on staff development, well-being and success

  • Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.

  • Optimize business workflows implementing/overseeing organizational project management structure

  • Ensure policies are followed

  • Ensure staff members receive timely and appropriate training and development

  • Monitor employee production and satisfaction

 

Human Resources Management & Development

  • Supervise and support Human Resources staff implementing all policy and procedures.

  • Ensure all staff are receiving their annual performance appraisals and development goals, and administer salary adjustments

  • Mentor and develop staff using a supportive and collaborative approach with an emphasis on building and maintaining an inclusive, professional, collegial work environment and organizational culture grounded in positive values and with a commitment to the CIS mission.

 

Operations Management

  • Ensure that CIS and all staff  are adhering to the strategic and annual plan, and that status reports are delivered to the board

  • Ensure compliance with CIS National TQS and manage Annual Risk Management Assessment, as well as periodic reaccreditation audits (currently every four years)

  • Improve the operational systems, processes and policies in support of the agency’s mission –  specifically, support enhanced management reporting, information flow, business processes and organizational planning

  • Strengthen and manage internal communications, physical & digital document storage and ensure document retention policies are followed

  • Oversee daily business activities

  • Manage facility operations

  • Interface with landlord and handle any building-related issues for which the organization is responsible

  • Manage IT equipment, systems and relationships

  • Ensure that all business machines are maintained in good working order and sufficient supplies are at hand to ensure smooth operations; manage technical support services

  • Oversee vendor selection and relationships; negotiate and manage vendor contracts

QUALIFICATIONS

  • Business or Accounting degree mandatory, a master’s in business administration is preferred

  • Minimum 10 years experience in a senior management role ideally with strong leadership and management experience gained in a high-growth organization

  • Experience either as an employee or board member of a nonprofit organization; must be familiar with nonprofit management and finance.

  • Proven track record of success facilitating progressive organizational change and development within a growing organization

  • Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills

  • Strong mentoring, coaching experience to a team with diverse levels of expertise

  • Entrepreneurial team player who can multitask

  • Superior management skills; ability to influence and engage direct and indirect reports and peers

  • Self reliant, good problem solver, results oriented

  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, CIS board of directors, and staff

  • Ability to operate as an effective tactical as well as strategic thinker

  • Passion for CIS mission

 

PHYSICAL REQUIREMENTS:

  • Work Environment:     Office/Community

                                             Pass SFPS background check

  • Lifting Requirement:  25 pounds

  • Travel Requirements: Limited travel

                                             Valid Driver's license, dependable transportation and auto insurance

 

The physical requirements described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS

  • Competitive salary

  • SIMPLE IRA plan with employer contribution

  • Medical, dental, vision, life & disability insurance with a generous employer contribution

  • 25 days paid personal time off, annually

To apply, please email cover letter, resume, which position you are applying for and how you learned about the position to info@cisnm.org.